Document Controller

26000-30000 per annum
04 Jul 2019
01 Aug 2019
SR #46256
Contract Types
Full Time
Design Disciplines
Job Functions

A global architecture, engineering and design practice based in Central London are seeking a document controller to assist in the smooth and efficient delivery of the design work and carry out administrative tasks for the project coordinators and project managers.

Key Responsibilities

  • Maintain a system for document management, electronic or hard copy.
  • Register and action all project documentation on the chosen document management system or collaboration system.
  • Control the issue and distribution of project documentation.
  • Ensure that all documentation is issued according to the relevant standards.
  • Maintain a controlled and secure storage area for project documentation in a format dictated by the project.
  • Conduct a check on all documentation passing through document control to ensure they meet the relevant protocols i.e. document numbers, revisions etc.
  • Create reports for project documentation as requested.
  • Apply quality standards, procedures & processes for the company and the department.
  • Support the development of document control procedures and processes contained within the company document management system.
  • Assist in audits when required.
  • Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the project manager.
  • Administration tasks as directed by the project managers and project co-coordinators.
  • Project resource forecasting via Excel and Deltek.
  • Procuring and coordinating time allocation records from staff and sub-consultants.
  • Assisting with project commercial tasks.
  • Assisting with report preparation.
  • General administration.
  • Attend project meetings if required, to gain understanding of the project and learn what KPIs are required.
  • Communicate with clients, suppliers and internal staff members at all levels.

Skills and Experience

  • Asite - Online collaboration system.
  • Deltek Vision and iAccess.
  • NEWFORMA - document management system.
  • TeamBinder - online collaboration system.
  • 4 Projects, Buzzsaw, Constructware, iConnect, Conject.
  • A background in document control – preferably within the construction industry.
  • Excellent IT skills including Microsoft Excel, Word and Outlook.
  • Advanced Excel skills will be seen as a benefit.
  • Good level of English language (written and spoken communication).
  • Ability to manage own time scales and workload.
  • High attention to detail and accuracy.
  • Ability to interact and communicate with people at all levels within the business.
  • Ability to work collaboratively with document controllers across office.

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