Document Controller

Recruiter
Bespoke
Location
London
Salary
26000-30000 per annum
Posted
04 Jul 2019
Closes
01 Aug 2019
Ref
SR #46256
Contract Types
Contract
Hours
Full Time
Design Disciplines
Architecture
Job Functions
Other

A global architecture, engineering and design practice based in Central London are seeking a document controller to assist in the smooth and efficient delivery of the design work and carry out administrative tasks for the project coordinators and project managers.

Key Responsibilities

  • Maintain a system for document management, electronic or hard copy.
  • Register and action all project documentation on the chosen document management system or collaboration system.
  • Control the issue and distribution of project documentation.
  • Ensure that all documentation is issued according to the relevant standards.
  • Maintain a controlled and secure storage area for project documentation in a format dictated by the project.
  • Conduct a check on all documentation passing through document control to ensure they meet the relevant protocols i.e. document numbers, revisions etc.
  • Create reports for project documentation as requested.
  • Apply quality standards, procedures & processes for the company and the department.
  • Support the development of document control procedures and processes contained within the company document management system.
  • Assist in audits when required.
  • Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the project manager.
  • Administration tasks as directed by the project managers and project co-coordinators.
  • Project resource forecasting via Excel and Deltek.
  • Procuring and coordinating time allocation records from staff and sub-consultants.
  • Assisting with project commercial tasks.
  • Assisting with report preparation.
  • General administration.
  • Attend project meetings if required, to gain understanding of the project and learn what KPIs are required.
  • Communicate with clients, suppliers and internal staff members at all levels.

Skills and Experience

  • Asite - Online collaboration system.
  • Deltek Vision and iAccess.
  • NEWFORMA - document management system.
  • TeamBinder - online collaboration system.
  • 4 Projects, Buzzsaw, Constructware, iConnect, Conject.
  • A background in document control – preferably within the construction industry.
  • Excellent IT skills including Microsoft Excel, Word and Outlook.
  • Advanced Excel skills will be seen as a benefit.
  • Good level of English language (written and spoken communication).
  • Ability to manage own time scales and workload.
  • High attention to detail and accuracy.
  • Ability to interact and communicate with people at all levels within the business.
  • Ability to work collaboratively with document controllers across office.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy

Apply for Document Controller

Already uploaded your CV? Sign in to apply instantly

Apply

Upload from your computer

Or import from cloud storage

Your CV must be a .doc, .pdf, .docx, .rtf, and no bigger than 8MB


Upload from your computer

Or import from cloud storage

Your Portfolio must be a .doc, .pdf, .docx, .txt, .rtf, and no bigger than 8MB


4000 characters left

Marketing Communication

We'd love to send you information about Jobs and Services from Design Week Jobs by email.

All emails will contain a link in the footer to enable you to unsubscribe at any time.


When you apply for a job we will send your application to the named recruiter, who may contact you. By applying for a job listed on Design Week Jobs you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please email us.

Similar jobs

More searches like this

Similar jobs