Document Controller

Recruiter
Bespoke
Location
London
Salary
26000-30000 per annum
Posted
03 Jun 2019
Closes
01 Jul 2019
Ref
SR #46594
Contract Types
Permanent
Hours
Full Time
Design Disciplines
Architecture
Job Functions
Other

A Central London architects’ practice is seeking a Document Controller to join their friendly and vibrant team. This a stand along role and therefore the candidate must be confident in using a range of FTP sites/servers such as Aconex, Asite, Conject, 4Projects and Procore.

RESPONSIBILITIES

 

  • Manage all incoming and outgoing drawings and technical documents (RFI’s, EAI’s, TS’s, CAI’s etc.) issued via a range of external & internal FTP sites/servers (Aconex, Asite, Conject, 4Projects, Procore).
  • Prepare returned drawing submittal sheets (workflows) for all consultant and sub-contractor drawings and those with comments/mark-ups.
  • Liaise with project architects to manage and control the numbering, filing, sorting, issuing and retrieving of electronic/hard copy documentation all in a timely, accurate and efficient manner.
  • Supersede old electronic and hard copy consultant and sub-contractor drawings with new revisions.
  • Assist project architects by monitoring project workflows.
  • Anticipate busy periods/deadlines and advise teams accordingly.
  • Update trackers for the issuing of drawings or the returns of Comments.
  • Assist with printing/scanning/stamping/distributing drawings and technical documents to internal and external recipients in electronic and paper form.
  • Provide information and advice on document control procedures.
  • Maintain a consistent system for archiving document-controlled project-related data.
  • Lead Internal staff software training as and when needed.
  • Any other reasonable duties as directed by the team leaders.

SKILLS AND EXPERIENCE

  • Prior understanding and knowledge of the construction industry is highly desirable.
  • Excellent knowledge of Microsoft Office (Word, Excel and Outlook).
  • Excellent written and numerical skills together with an articulate and diplomatic manner.
  • A personal and professional attitude
  • High level of accuracy and attention to detail.
  • Ability to manage time and workload efficiently.
  • The ability to cope with conflicting demands, prioritise duties whilst working under pressure.

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