Facilities Assistant

22000-24000 per annum
14 Mar 2019
11 Apr 2019
SR #45563
Contract Types
Full Time
Design Disciplines
Job Functions

An extremely varied role for a facilities assistant has opened up at a global architectural practice, based in Central London. The facilities assistant will report to the facilities manager and is responsible for maintaining the facilities help desk, logging day-to-day tasks, updating facilities processes/procedures and the asset register. Liaising with suppliers and contractors, supporting the FM to ensure the working environment within the practice remains at a high standard, compliant with all current legislation & regulations suitable for business activities and for our employees and visitors.

Key Responsibilities

  • Overseeing and organising the facilities help desk responding to in-coming tickets.
  • Advising staff via email of faults and planned maintenance.
  • Filing for facilities team.
  • Assisting FM with tendering, budgets and other documentation.
  • Management of all keys including lockers, issuing, ordering replacements etc.
  • Daily housekeeping checks and completing regular audits for reporting issues and defects.
  • Ordering of materials and consumables.
  • Assist FM with any ad-hoc duties which may be required.
  • To act as a key holder in FM’s absence for the practice.
  • Setting-up and re-set of meeting rooms ensuring they are left tidy and in good order where required.
  • Reporting and organising regular and routine maintenance and repairs.
  • Assisting with internal/external events.
  • Assign/replace and delete temporary and permanent security cards as required.
  • Liaise with security companies arranging additional guarding, servicing etc.

Health, Safety & Environmental

  • Working towards Health & Safety qualifications to assist with risk assessments, implementing, monitoring and reviewing according to the business needs such as, workstations, maternity and general building risk assessments.
  • Assist with arranging fire wardens and first aiders' training ensuring it is kept up to date.
  • Assist with fire drills and all emergency and evacuation procedures as appropriate.
  • Monitoring and recording of energy consumption through utilities meters.
  • Liaise with recycling companies and ensure service level agreements are met.
  • Liaising with the HR coordinator to conduct Health & Safety inductions for new starters.

Skills and Experience

  • Cheerful and positive disposition with a “can do” attitude who is an effective team player.
  • Flexible approach to working hours and able to work out of office hours & weekends when required.
  • Ability to multitask, prioritise workload effectively and excellent time management.
  • Exceptional attention to detail with the ability to cope under pressure.
  • Interested in working towards Health & Safety qualifications.
  • Good verbal and written communication and interpersonal skills.
  • Competent in Microsoft Office programs (Outlook/Word/Excel).
  • Confident with the ability to use own initiative and work with little guidance.

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