Receptionist required for Shoreditch based architectural practice

21000-24000 per annum
03 Apr 2018
01 May 2018
Contract Types
Full Time
Design Disciplines
Job Functions

About this role


Part Time Receptionist required for award-winning architecture and design practice based in Shoreditch, London. You will play a crucial role in ensuring the smooth running of front of house, providing a high level of service internally and externally.

Key Responsibilities

• Switchboard: taking and relaying messages, screening & directing calls

• Greet visitors - including clients, consultants, suppliers and deliveries

• Keep reception tidy and presentable

• Book couriers

• Accept and distributing deliveries

• Handle incoming and outgoing post

• Maintain the office diary (jointly with Team PAs) and meeting room diary

• Prepare & clear meeting rooms, providing refreshments

• Manage logging out of oyster cards, cameras, laser measurers, PPE Staff events

• Arrange in-house CPDs

• Prepare internal refreshments: breakfast club, weekly cake, Friday drinks & snacks

• Organise regular staff events (quarterly company social events, site tours, cultural outings, film

club, charity sports events)

• Order stationary, kitchen, bathroom and other office supplies

• Manage office magazine and online subscriptions

• Manage petty cash

• Issue & manage Adobe Cloud licence passwords

• Organise staff birthday cards

• Assist HR with ad hoc administration tasks

• Calibrating the laser measurers according to our ISO 9001 requirements

• General administrative support and other ad hoc duties that may arise

Skills anExcellent telephone manner

• Approachable and engaging manner

• Confident dealing with people at all levels

• Excellent communication skills

• Well presented, smart appearance

• Excellent organisational skills, with the ability to multi-task and prioritise

• Remains calm and deliberate under conditions of pressure

• Establishes good relationships with colleagues

• Highly professional

• Strong team player, with collaborative working style

• Experience with Macs (preferable though not essential) and good skills in Microsoft Office Experience

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