Document Controller and Team Secretary for Design Firm

Recruiter
Location
England, London
Salary
£26000 - £30000.00 per annum + depending on experience
Posted
17 Jul 2017
Closes
14 Aug 2017
Ref
BBBH30170
Contact
Nicole Wong
Contract Types
Permanent
Hours
Full Time
Design Disciplines
Architecture
Job Functions
Other

An award-winning boutique global design firm is looking for a Document Controller and Team Secretary to join their London office. The practice specialises in delivering high quality projects within the workplace, residential and cultural sectors by designing beautiful buildings and inspirational interiors. The firm has offices based in London, Melbourne and Sydney and projects span worldwide, from the UK to the US, Canada, Middle East, Asia and Australia.

Key Duties:

  • Using Aconex and Excel daily to generate, run comparison reports and produce drawing lists and registers
  • Coordinating project documentations
  • Monitoring and evaluating systems and looking for process improvements
  • Assisting with compliance monitoring
  • Assisting with presentations on PowerPoint and InDesign
  • Administrative support to the project teams - organisation of meetings, dealing with supplier enquiries, travel bookings, checking time sheets, producing letters, minutes and agendas, filing and organising, keeping project contact lists up to date, tracking and compiling project expenses, purchasing materials and arranging collection
  • Ensuring documents are accessible to all internal/external stakeholders
  • Working tight deadlines

Requirements:

  • Previous document control experience essential
  • Proficient at using Aconex, MS PowerPoint, Excel
  • Excellent communication skills - verbal and written
  • Good attention to detail and highly resourceful
  • Able to work fast under pressure
  • Demonstrable enthusiasm, accuracy, confidence and pride in their work
  • A team worker who also is able to use their own initiative
  • Ability to undertake a diverse range of tasks, involving different people and activities
  • Be enquiring, self-motivated and have a willingness to develop and learn
  • Client facing experience/customer service focus
  • Polished and professional at all times, whether face-to-face, on the phone or by email

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