Studio Manager

Recruiter
Location
England, London
Salary
£25000 - £35000 per annum
Posted
11 Jun 2017
Closes
09 Jul 2017
Ref
JFSM1
Contact
James Foster
Contract Types
Permanent
Hours
Full Time
Design Disciplines
Interior
Job Functions
Design Management

An experienced Studio Manager is required to run and coordinate a high-end interior design studio.

As an Interior Design Studio Manager, you will be dealing with a variety of different responsibilities as well as liaising with demanding clients and luxury furniture suppliers internationally.

This is a fast paced role supporting a diverse range of characters so a positive attitude is an absolute must. This position is ideally suited to an individual who has experience in high-end retail and luxury goods and from a interior design industry background.

General Studio Responsibilities

Day-to-day studio routine tasks

Mail arrangements/Courier arrangements

Contacting suppliers including international suppliers

Updating catalogs and adding new information to Catalogs database

Assist the designers with sample requests and returns

Assist with creating and sourcing for proposals: materials, products, suppliers and contractors

Implementing filing/sorting systems (server and hard copy) for team performance improvement

Other duties assigned by Project manager

Assisting with general enquiries distribution for the studio

Supporting design team administratively

Welcoming visitors

Being first point of contact answering telephone calls and emails.

Ensure the studio office and space is tidy and maintained

Dealing with outgoing/incoming post and any other ad hoc duties such as photocopying, scanning and printing presentations.

Accounts

Accounts payable

Accounts receivable

Invoice issuing to the Client

Returns processing and credits

Liaising with outsourced accountant regarding project payments o Authorizing orders with Project manager for all projects accordingly

Project report for sales and purchases per project

Weekly Sales report: logging payments in, invoices issued, payments out and margins

Keeping record of outstanding balances / Ensuring all records of invoices are organized and filed up to date

Filing copies of payments and adjustments/credits after completion

Accurately communicating payment information to Project manager

Ad hoc finance duties

Interior Projects

Quote requesting

Proforma invoice requesting

Checking and confirming orders and discounts: prices and specifications, lead times

Coordinating suppliers regarding customized orders

Checking delivery address

Order follow-up and updating schedules

Export/import arrangements

Creating costing spreadsheets

Assisting with design presentation packages inc. presentation boards

Arranging deliveries and collections with the client, courier companies and property management in accordance with project schedule

Creating control book and updating it up to the end of the project and issuing it to the Client

Assist with being on site when needed for deliveries and checks

General responsibilities:

Answering the phone - ensuring all customer enquiries are dealt with in an efficient manner, passing on messages to the sales team.

Update image libraries, technical information and internal pricing on products ensuring all up to date and accurate.

Booking couriers.

Setting up Trade Accounts.

To implement any required filing/sorting systems on the computer and/or hardcopies that will improve job performance for yourself and the team.

Assist the account managers on producing quotes and presentations.

Compile weekly/monthly reports for the Director

Updating sales lists and pricing.

Liaising with our digital team to ensure the website information is up to date and accurate.

Stock, Orders & Deliveries

Prepare export shipment manifest/documentation and arrange deliveries.

Check delivery/invoice to addresses, prices and specifications before committing to orders.

Coordinating replacements/repairs of any reported damages or defects.

Liaising with our Italian brands ensuring goods are delivered on time.

Order follow-up (telephone/email communication) and updating schedules.

Manage online sales & shipments

Check invoices before payments.

Paying in company cheques/cash.

Send all invoices to accountant.

Key Experience required for the role will include:

Previous office experience within the interiors industry

Excellent IT/Mac skills essential- particularly Outlook, Excel, Word and PowerPoint.

A hands-on, can-do approach to work with a problem solving attitude

Ability to multi-task- strong organizational skills with excellent attention to detail

A supportive team player

Good telephone manner

Calm under pressure and has the ability to work with pressure and setbacks

Ability to prioritize work and deliver accordingly

Punctual, reliable and good personal presentation

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

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