An experienced Studio Manager is required to run and coordinate a high-end interior design studio.
As an Interior Design Studio Manager, you will be dealing with a variety of different responsibilities as well as liaising with demanding clients and luxury furniture suppliers internationally.
This is a fast paced role supporting a diverse range of characters so a positive attitude is an absolute must. This position is ideally suited to an individual who has experience in high-end retail and luxury goods and from a interior design industry background.
General Studio Responsibilities
Day-to-day studio routine tasks
Mail arrangements/Courier arrangements
Contacting suppliers including international suppliers
Updating catalogs and adding new information to Catalogs database
Assist the designers with sample requests and returns
Assist with creating and sourcing for proposals: materials, products, suppliers and contractors
Implementing filing/sorting systems (server and hard copy) for team performance improvement
Other duties assigned by Project manager
Assisting with general enquiries distribution for the studio
Supporting design team administratively
Being first point of contact answering telephone calls and emails.
Ensure the studio office and space is tidy and maintained
Dealing with outgoing/incoming post and any other ad hoc duties such as photocopying, scanning and printing presentations.
Invoice issuing to the Client
Returns processing and credits
Liaising with outsourced accountant regarding project payments o Authorizing orders with Project manager for all projects accordingly
Project report for sales and purchases per project
Weekly Sales report: logging payments in, invoices issued, payments out and margins
Keeping record of outstanding balances / Ensuring all records of invoices are organized and filed up to date
Filing copies of payments and adjustments/credits after completion
Accurately communicating payment information to Project manager
Ad hoc finance duties
Proforma invoice requesting
Checking and confirming orders and discounts: prices and specifications, lead times
Coordinating suppliers regarding customized orders
Checking delivery address
Order follow-up and updating schedules
Creating costing spreadsheets
Assisting with design presentation packages inc. presentation boards
Arranging deliveries and collections with the client, courier companies and property management in accordance with project schedule
Creating control book and updating it up to the end of the project and issuing it to the Client
Assist with being on site when needed for deliveries and checks
Answering the phone - ensuring all customer enquiries are dealt with in an efficient manner, passing on messages to the sales team.
Update image libraries, technical information and internal pricing on products ensuring all up to date and accurate.
Setting up Trade Accounts.
To implement any required filing/sorting systems on the computer and/or hardcopies that will improve job performance for yourself and the team.
Assist the account managers on producing quotes and presentations.
Compile weekly/monthly reports for the Director
Updating sales lists and pricing.
Liaising with our digital team to ensure the website information is up to date and accurate.
Stock, Orders & Deliveries
Prepare export shipment manifest/documentation and arrange deliveries.
Check delivery/invoice to addresses, prices and specifications before committing to orders.
Coordinating replacements/repairs of any reported damages or defects.
Liaising with our Italian brands ensuring goods are delivered on time.
Order follow-up (telephone/email communication) and updating schedules.
Manage online sales & shipments
Check invoices before payments.
Paying in company cheques/cash.
Send all invoices to accountant.
Key Experience required for the role will include:
Previous office experience within the interiors industry
Excellent IT/Mac skills essential- particularly Outlook, Excel, Word and PowerPoint.
A hands-on, can-do approach to work with a problem solving attitude
Ability to multi-task- strong organizational skills with excellent attention to detail
A supportive team player
Good telephone manner
Calm under pressure and has the ability to work with pressure and setbacks
Ability to prioritize work and deliver accordingly
Punctual, reliable and good personal presentation
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.